Once you have added games to Assignr, the next step is to assign officials.
The Games screen is where you will spend most of your time with assignr.com. From the Games screen, you can:
- assign officials
- search for games
- view assignments
- delete a game
- edit a game
- publish a game
- send an email to a game crew
- download games as a CSV (Excel)
- subscribe to an iCalendar feed
The Show button will allow you to view:
- game-related messages, and
- game comments (visible to officials)
The Edit button will allow you to change game attributes and official assignments.
To assign officials to a game, just click the Assign link on the right-side of the game row.
You will see a drop-down menu for each position to be assigned. Next to each name, you will see one of several codes that checks for conflicts.
The letters represent conflicts, or potential reasons why an official should not be assigned to a game:
- *OK*: no conflicts
- D: (D)ate conflict (not available)
- E: working (E)lsewhere
- T: (T)eam conflict
- O: conflict with (O)ther official
- A: (A)bility conflict
- L: (L)eague conflict
- V: (V)enue conflict
- X: E(X)ternal conflict (official is working a game for another organization that also uses Assignr.)
- C: Game (C)ounts (exceeded the maximum number of allowed assignments for the day/week/month)
If the official has requested the assignment, you will see the letters [RQ] next to the name.
The currently assigned official will be marked with an arrow (=>) next to the name.
Referee Details
When the official drop-down menu is changed, the screen will update to display vital information about the official you have selected.
- Date
- The first tab will indicate the game's date, and show whether the official has marked themselves as available. It will also show any other games the official has that day.
- All Games
- This will list all games the official has been assigned to, plus-or-minus two weeks from the day of the game.
- Teams
- If the official has previously worked games involving the given teams, this tab will list the details of the games.
- Comments
- If you have added comments to a official's profile, they will be visible on this tab.
- Profile
- The Profile tab will show the official's name, address, phone numbers, email address, and photo (if provided).
- Abilities
- This will list all defined abilities for a official.
- Requests
- This will show all request details for the game.
Reassigning a Game
To reassign a game to another official:
- click the Assign link on the right-side of the game,
- choose a new official, and
- click Update.
assignr.com will generate notifications to the new official, and the previously assigned official, as needed.
Canceling a Game
- click the Edit link on the right-side of the game,
- change the game Status from Active to Canceled.
- click Update.
assignr.com will automatically generate notifications to all assigned officials, and ask that they confirm the change.
Rescheduling a Game
- click the Edit link on the right-side of the game,
- change the date, time or venue as needed
- click Update.
assignr.com will automatically generate notifications to all assigned officials, and ask that they re-confirm their assignment.
Referee Selection, Assign All, and Save All
At the bottom of the screen, you will see a couple of other options:
- Referee Selection
- The Referee Selection feature is used to filter the official drop-down lists. By default, all officials are shown in the drop-down lists. If you click the Hide Conflicts link, these lists will only show officials who have no conflicts with the given game. If you click the Show All Referees link, all lists will revert back to showing all officials for your site.
- Assign All
- If you click the Assign All link, all of the official selection drop-down boxes will open up simultaneously.
- Save All
- If you click the Save All link, all of the assignment changes on the page will be immediately saved.