By default, Assignr allows your officials to share their assigning restrictions with you, by way of our Restrictions feature.
In summary, this allows your officials to tell you what kinds of games they're comfortable working, as well as the distance they're willing to travel for said games.
The Types of Restrictions your Officials can Communicate.
Your officials can communicate the following types of restrictions to you:
The age groups, leagues, and positions they are willing to work,
The venues or venue areas they are willing to work, and
A maximum distance they're willing to travel from their home.
This translates to officials being able to indicate things like:
willing to work U9, U10, U12, any position,
willing to work U14-16 as an assistant referee only,
can only work games located in Brighton, Pittsford, Henrietta, Fairport, or
will only travel to work games within 30 miles of Albany.
How to Utilize your Officials' Restrictions when Assigning.
Once your officials update their restrictions, you'll want to honor those restrictions when assigning.
In the assigning dropdown, you'll see conflict codes to the right of officials' names if an assignment doesn't align with their restrictions.
V conflict code — means this assignment doesn't match up with the official's preferred venues / venue areas.
F conflict code — means this assignment doesn't match up with the official's preferred age group / league / position combinations.
Avoid scheduling officials to assignments that return either of these conflict codes.
Frequently Asked Questions — Restrictions for Assignors.
1. I do not want my officials to be able to enter restrictions. How do I shut this feature off for them?
The easiest way to do this if by updating your Officials' Permissions settings.
Navigate to People → Permissions.
Select Official.
Uncheck Manage Assignment Restrictions.
Select Save.
You can learn more about how to manage permissions here: How to set up Permissions for your Users.
2. Can I update my officials' restrictions?
Yes. You can do this from within officials' profiles, by selecting Assignment Restrictions, and updating the restrictions from there.
3. I'm both an assignor and an official. How do I enter my restrictions?
You'll do this from within your profile, by selecting Assignment Restrictions, and updating your restrictions from there.
4. Can I view restrictions from the Availability → All Availability page?
No. Restrictions are viewable only from within assigning dropdowns and in individuals' profiles.
5. What is the difference between Conflicts and Assignment Restrictions?
Conflicts and Assignment Restrictions both live in an official's profile.
Typically, conflicts are only accessible to assignors, whereas restrictions are accessible to both official and assignor.
Conflicts indicate Teams, Leagues, People, and Venues an official should NOT work with.
Restrictions indicate Venues, and Leagues / Age Groups / Positions an official WOULD like to work.
You can learn more about conflicts here: Team, League & Person Conflicts.
6. What happens if I assign an official to a game that doesn't align with their restrictions?
The official will have the option to accept or decline that assignment, just like they would any other game.
Should they accept the assignment, the system will remove any restrictions-related conflict codes for that assignment only. (It will not update their restrictions for any other assignments).
7. How do Restrictions affect Game Requests and Self-Assign?
If you have your site set up to allow game requests or self-assign 'if it does not create a conflict,' then officials' will only be able to request or assign themselves to games that align with their Restrictions.
8. I'm an official. How can I better understand Restrictions?
You can learn all about restrictions from an official's point of view here: How to Update your Assignment Restrictions.