When an organization you work for uses Assignr to pay officials via direct deposit, there are three things that need to happen so that you can get paid:
The Assignr site you’re a part of needs to enable direct deposit (done by the site's owner or paying administrator).
👉 You’ll need to add your W9 to Assignr.
You’ll need to add your bank account to Assignr.
This article walks you through step number 2. You can learn more about each step here: An Overview of Direct Deposit — for Officials.
In order to get paid, you'll need to fill out an online W9. The information provided will be made available to paying administrators so that they can issue an IRS Form 1099-NEC form to you at year-end, should that be needed.
How to Add your W9:
1. Navigate to Financials → My W9 / 1099s.
2. Follow the on-screen prompts to add the requested information.
A. In the Individual or Business Entity dropdown,
Select Individual, if your officiating income goes directly to you. This is the most common scenario.
Select Business, if your officiating income passes through a legal business entity, such as an LLC or corporation. This is not common.
B. In the Tax Classification dropdown,
Select Individual if your officiating income goes directly to you. This is the most common scenario.
If your officiating income passes through some other legal entity, select the relevant tax classification for that entity.
💡 For guidance on which entity to choose, please consult with the IRS website's instructions on providing a W9.
3. Select Save W9.
Frequently Asked Questions — Adding a W9
1. I've added my W9. Now what?
Great! The next steps in the direct deposit set up process is to add your bank account. You can learn how to do this here: How to Add a Bank Account.
2. What happens after I enter my W9 information? Do you perform a TIN check?
We do perform a Taxpayer Identification Number (TIN) check on submitted W9 information. If the information you submitted doesn’t match up with what the IRS has on file, you will receive a notification asking you to edit the W9 information on file for you in Assignr, to fix any errors in the information you previously submitted.
The information you submit in your W9 will inform who and where we send your year-end 1099s to (should you meet the criteria for receiving one/any).
3. Will you securely store my social security number?
Yes. In terms of how we handle your SSN, we (Assignr) and you are the only ones that would ever have access to it.
We verify the SSN by using the IRS 'TIN Matching' service, and we file the officials' information with the IRS if any of the organizations you're being paid by opts-in to having us e-file their 1099-NEC forms (this is included in our direct deposit service).
In our systems, the SSN is encrypted using hardware-based encryption keys and stored off-server in Amazon Web Services.
4. I don't have a SSN or EIN. What do I do?
If you don't have a SSN (e.g. because you are not a US citizen), we'd recommend ensuring your assignor is aware of this. Once you've done that, you can ignore any of the automated emails from Assignr regarding W9 forms. For anything payments-related moving forward, you'll want to speak directly with your assignor.
5. I am a minor. Should my W9 have my information in it, or my parent's?
Your W9 should have your information in it, not your parent's (even if you're a minor).