How to Set Up Pay Scales

If you're an assignor or administrator looking to set up tiered pay, based on officials' levels of experience, then this article is for you.

Bibs Leitzmann avatar
Written by Bibs Leitzmann
Updated over a week ago

Pay scales are tiers of pay that coincide with officials' tiers of experience. If your organization pays officials different amounts depending on how much experience each official has, you'll want to set up Pay Scales.


The use of Pay Scales is not common. The use of Game Fees is common.

If your organization is like most others, and you pay officials fees based only off of a game assignment's age group, pattern, position (and/or league), then you are in the wrong place! You're looking for Game Fees, not Pay Scales.

πŸ‘‰ Learn how to set up Game Fees here, instead.

How to Set Up Pay Scales.

If your organization pays officials different amounts based on officials' experience, read on.πŸ‘‡

1. Add your Site's Pay Scales.

Here's how to add pay scales:

1. Select Maintenance β†’ Pay Scales.

2. Select + New Pay Scale.

3. Add the pay scale name. The name should reflect the level of experience the officials in it will have (e.g. Junior Referee).

4. Select Save.

5. Repeat steps 2-4 for each tier of experience that will receive different pay.

Here's an example of one site's pay scales:

2. Assign the necessary officials to their pay scale(s).

By default, officials will receive the default game fee for whatever league/age group their games are associated with.

If you'd like an official to receive one of your pay scales' game fees, you'll need to tie them to a pay scale from their profile.

To do this, follow these steps:

  1. Navigate to the People β†’ All People page.

  2. Find the person who should be a part of a pay scale, and select their name.

  3. Select Edit.

  4. Under Pay Scale, select their appropriate pay scale.

  5. Select Save.

Alternatively, you can import People's Pay Scales in bulk, by following our batch update people process, and updating the Pay Scale column to include each official's Pay Scale name(s), where applicable.

3. Add your Site's Game Fees (including Pay Scale Fees).

πŸ‘‰ To set up Game Fees, follow the steps in this article.

When moving through the steps in the article, you'll notice the option in your site to add your Pay Scales' fees, alongside your Leagues and/or Age Groups' Default Fees. Be sure to add both your Default Fees and your Pay Scales' fees, wherever needed.

If you're adding fees one Age Group or League at a time, adding Pay Scale fees will look something like this:

If you're adding fees in bulk via the Batch Update Game Fees... button, adding Pay Scale fees will look something like this:

Again, be sure to add in your Default Fees, as well as each of your Pay Scale fees where needed, when moving through the Game Fees set up process.

Pay Scales β€” Frequently Asked Questions

1. Tell me more about the difference between Game Fees and Pay Scales.

Game Fees are the pay that officials receive for the game assignments that they work.

Game fees can differ depending on each game assignment's Age Group, Pattern, Position, and sometimes their League.

Game fees are used by nearly all of our organizations, and you can learn how to set these up here.

Pay Scales are tiers of pay that coincide with an official's level of experience.

Unlike Game Fees, Pay Scales are rarely used. While nearly all assignments have Game Fees associated with it; all assignments do not need a Pay Scale.

Let's look at an example where a Pay Scale would be warranted:

If an official with 3 months of experience, and an official with 10 years of experience would be paid different amounts for the same game assignment, then Pay Scales would be the appropriate feature to use.

Otherwise, regular Game Fees will do the trick, which you can learn about here!

Reach out to us at [email protected] if you have any questions on Pay Scales!

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