The Assignr system allows you to assign game fees to each official's assignment. Fees are accessible through the reports generated, and are also visible to officials when they login.
Game fees are accessible from nearly every report generated by the system. Assignr has reports that can be used for billing organization for fees, as well as for paying officials. You can also use the Assignr Direct Deposit features to pay officials directly.
Setting Up Default Game Fees
Fees are primarily controlled by a game's Age Group, as well as the Pattern (the number and type(s) of officials assigned to a specific game) and Position (the type of official that is assigned). This allows for different rates of pay depending on how many officials are expected to work. An example of this might look like:
| Pattern | Position | Default Rate |
|---|---|---|
| One Official | Referee | $35 |
| Two Officials | Referee | $20 each |
| Three Officials | Referee | $40 |
| Three Officials | Assistant Referee | $20 each |
To edit the game fees for an Age Group:
- Click the Maintenance menu item
- Click the Ages & Fees menu item, then
- Click the Edit link next to an Age Group.
On this screen, each combination of Pattern and Position will be shown. If you pay all officials the same, regardless of their assigned Position, enter the game fee in the first Default Fee field and click the Copy button.
Set up Tiered Pay or Pay by Experience (Pay Scales)
The above example demonstrates how to set up the pay rates when an official's pay is directly tied to Age Group, Pattern and Position.
When officials are paid based on experience, or if you have tiered pay that might vary from one official to another working the same game and position, then you will need to use the Pay Scale feature.
Each tier or level of pay is represented by a Pay Scale. To create a new Pay Scale:
- Click the Maintenance menu item.
- Click the Pay Scales menu item.
- Click New Pay Scale.
- Enter a name for your Pay Scale and click Create.
- Click the Ages & Fees menu item (Maintenance → Ages & Fees) to set specific fees for each Age Group and Pay Scale.
Pay Scales should generally have descriptive names, such as "Tier 1", "Tier 2" or "New Official", since each Pay Scale represents a different set of fees that are also tied to Age Group, Pattern and Position.
Example: Pay Rates for Tiered Pay
As an example, this is the pay schedule that is used for an Under-12 game. Officials are to be paid based on experience, with more experienced officials being paid more for working the same game than a new official would be paid.
| Pattern | Position | Default Fee | Second Year | Third Year + |
|---|---|---|---|---|
| One Official | Referee | $25 | $30 | $35 |
| Two Officials | Referee | $20 each | $25 each | $30 each |
| Three Officials | Referee | $40 | $45 | $50 |
| Three Officials | Assistant Referee | $20 each | $25 each | $30 each |
As an example, Joe Official is working as an Assistant Referee on an Under-12 game. Since this is Joe's first year as an official, he will be paid $20.
Sally Official is working the same game as Joe, also as an Assistant Referee, but has been an official for three years, and will be paid $30.
In this scenario, new officials would not be assigned to a specific pay scale. Second year and third year officials would be assigned to their respective pay scales.
Age Group - Configure Fees
The first step in setting up a tiered fee structure is to configure each age group with the correct fees. Using the chart above, the fees for this age group would be changed to match the fee structure.
Each Pay Scale is represented by a column, and would look like this:
Official's Profile: Assign to a Pay Scale
Once the pay rates have been configured, the assignor can modify the official's profile and assign the official to their specific Pay Scale. Since Sally is a second year official, she should be assigned to the Second Year pay scale in order for her to be paid correctly:
- find Sally's name on the People page, and click her name
- click Edit
- change her Pay Scale to Second Year
- click Update
Determining the Correct Game Fee
Assignr calculates a game fee to each assignment, based on the following priorities (ranked first to last):
- An override fee assigned to a specific assignment
- A pay scale fee, when the assigned official is also assigned to a given pay scale
- The Default Fee for an age group/pattern/position
If a particular fee is left blank, assignr.com will look at the next fee in the list. For example, if the assignment override fee is blank, and the pay scale fee is blank, the fee used will be the default fee.
If the override fee is set to zero, the official will not be paid for that game.
Canceled, Pending, and Declined Games
If an official has been assigned to the game, they will be paid for the game. The payroll reports will ignore the accepted/declined/pending status of a particular assignment.
To prevent a official from being paid for a particular game, you can:
- set the game's status to "Canceled (no pay)"
- remove the official from the game, or
- set the override fee to zero.
Per-Game Override Fees
If you have a game or Position that requires there be a non-standard fee, you will need to edit the fee for that specific game.
- Click the Games menu item
- Using the search box or the pagination links, find the game you want to modify.
- Click the Edit button to the right of the game detail
- At the bottom of the page, you will see a list of assigned officials, the Default Fee for each Position, and an Override Fee box where a different fee can be specified. Enter the new game fee in the Override Fee box.
- Click Update