assignr.com uses double-entry accounting to keep track of who's been paid, who hasn't been paid, and the transfer of money between your bank account, payment provider, and the officials you pay.
You won't need to know anything about double entry accounting in order to use our system. assignr.com will automatically create the ledger accounts needed in order to help you pay officials accurately and efficiently.
To view the ledger accounts, use the Settings : Ledger Accounts menu item.
The accounts screen will look something like this:
There will be a ledger account created for, at minimum:
- Accounts Payable (amounts owed and paid to officials)
- a Bank Account (either a generic bank account, or your specific account if you are using direct deposit)
- a Dwolla Balance account (for customers using direct deposit)
- Officiating (representing the expense of paying officials for working games)
- Transaction Fees (fees charged for using direct deposit)
This screen will show the balances on each account. In general:
- The balance shown in the Accounts Payable account represents the amounts owed to your officials.
- The balance shown in your bank account is the amount of money that has been withdrawn from your bank account for the purpose of paying officials. Generally speaking, this will be a negative number since the money is leaving your account.
- If you have a balance in your Dwolla Balance account, this means that Dwolla is holding funds for you, and these funds can be used to pay officials. This should always be zero or a positive number.
- The balance shown in the Officiating account represents the dollars owed or paid to your officials for their services. This is generally a positive number.
If you want to see transaction level detail for any of these accounts, click the name on the account. The screenshot below shows money moving into the Dwolla account from the payor's checking account, and moving back out to pay officials.
In the example shown below, on February 7, six officials were paid a total of $140, and a transaction fee of $6.30 was charged for this payment. A withdrawal of $146.30 was made from the "Assignr Big Checking" account to cover the cost of the officials' payments and transaction fee.
The links on the right show the related statement (money owed to an official), the contact (the official being paid) and the payment (the related batch of officials who may have been paid at the same time).
Note: actual transaction fees charged for direct deposit services depend on the plan that you have subscribed to.