A Review of How to Set Up Direct Deposit:
There are several steps you need to complete in order to set up direct deposit on your site:
👉 OPTIONAL: Grant the person in charge of pushing payments through access to your Payor.
Set Up your Payment Account within your Payor.
Activate direct deposit, by purchasing a direct deposit plan.
Direct your Officials to add their W9 & Bank Account.
This article covers step 3 of 7: granting users payor permissions. Be sure you've completed all the necessary steps above this one, prior to completing the steps in this article.
You can learn more about all direct deposit setup steps here: An Overview of How to Set Up Direct Deposit.
When to Complete this Step (and When to Skip It):
If someone else will be pushing the payments through to officials, you'll want to complete this step, and grant them Full Control of the Payor you just created. This will also allow the user to complete the remaining direct deposit set-up steps, outlined above.
💡 If you are the only person that will be involved in the direct deposit process, then you can skip this step, and move right onto setting up your payment account, which you can learn how to do here: How to Set Up a Payment Account.
How to Grant Users Payor Permissions:
This is a two-step process. First, you'll need to add the user to your site under the People page. Next, you can grant that user payor permissions, under the Financials page.
1. Add the user to your site as a Financial Contact.
You can learn how to add a user to your site in this article: How to Add a User Individually.
Typically, people involved in the direct deposit process should have the Financial Contact permissions. You can learn more about permissions and how to limit what games a financial contact can view here: How to set up Permissions for your Users.
If the person involved in direct deposit also happens to be an assignor, then you can grant them Assignor permissions instead. If the user is also an official, it is okay for the user to have both Official and Financial Contact permissions selected.
2. Grant the user Payor Permissions.
To do this, follow these steps:
a. Select Financials → [Your Payor Name].
b. Select Settings → Permissions.
c. Select + Add Permission.
d. From the dropdowns, select the User and level of Permission you wish to grant them.
e. Select Save.
That's it! Now, whoever will be responsible for pushing payments through. Can move onto the next step in setting up direct deposit: How to Set Up a Payment Account.
Payor Permissions — Frequently Asked Questions
1. I granted the appropriate payor permissions. What are next steps to finish setting up direct deposit?
The person responsible for pushing payments through can move onto the next step in setting up direct deposit: How to Set Up a Payment Account.
You can view all the steps that need to be completed to set up direct deposit in this article: An Overview of How to Set Up Direct Deposit.
2. I want a user to have limited control over direct deposit; not full control. What other levels of payor permissions exist?
The following table outlines the different types of payor permissions you can grant users, depending on their level of involvement in the direct deposit process.
Permission Type | Description of Permission |
Full Control | User has full capabilities to manage all aspects of payor, including payor setup, bank transfers, permissions, and paying officials. |
View | User can view payor information but cannot make changes to it. |
Manual Entry | User can manually add a statement or mark a statement as paid. User cannot access bank information. |
Initiate ACH Payments | User can initiate an ACH payment, but does not have access to bank account or transfers. |
Manage Statements | User can manage statements, but does not have access to bank account or transfers. |
Hiring Manager | User can manage the hourly module within the payor. |
Manages 1099s | User can manage the 1099s within the payor. |
3. How do I revoke someone's payor permissions?
To remove someone's payor permissions, follow these steps:
Select Financials → [Your Payor Name].
Select Settings → Permissions.
Select the specific person's permission you want to revoke.
Select Yes, revoke permissions.
If you have any other questions on payor permissions, you can reach out to us at [email protected]!