If your organization or leagues are associated with multiple schools that each have their own venues, teams, and contacts... read on.
Our Schools feature allows you to add all of your schools to Assignr, and link them to their corresponding teams, venues, and personnel (e.g. coaches, athletic directors, etc.).
This means that when you schedule a game that occurs at a school's venue, officials assigned to that game will be able to easily see that school and venue's address, plus any contact information for personnel you've added to that school.
If you'd like to set up Schools on your site, you'll want to follow these steps.
How to Set Up Schools
1. Enable the Schools feature.
Our Schools feature is available for anyone on our Elite plan and up. If you'd like to turn this feature on, be sure to upgrade to the Elite plan (if you haven't already), and reach out to us at [email protected] to ask us to enable it. We'll reach out to you as soon as that has been done.
2. Add a School.
To add a school, follow these steps:
1. Select the Maintenance → Schools tab.
2. Select Add a School.
3. Search for the school in the search bar.
4. Select the school when it pops up in the search bar. This will trigger the address to autopopulate on the screen.
5. If needed, adjust any information for the school (e.g. school name).
6. If you haven't added your schools' team(s) or venue(s) to the site yet, and if you'd like the platform to automatically create these things for you, leave the Create a Team & Create a Venue checkboxes checked. If you've already added your school's team(s) and venue(s) to the site, uncheck Create a Team & Create a Venue.
7. Select Save.
3. Connect your Venue(s), Team(s) & Personnel to your School.
If you've already added your school's venue(s), team(s), and personnel to your site, you'll just need to select them from their corresponding dropdowns on the school's page, and select Add. This will link them to that school.
As an example, here's what it looks like to add an existing Venue to a School:
For any of the school's venue(s), team(s), and personnel that you have not yet added to your site, select the appropriate New (Venue/Contacts/Teams) button, and follow the on-screen prompts to add them to your school.
As an example, here's where you'd get the process started for adding a new Venue to a School:
Repeat Steps 2 and 3 for each of the schools you wish to add to the platform.
Frequently Asked Questions about Schools
1. What's the benefit of using the Schools feature?
Schools allow you to more easily share your schools' information with your officials. For any games happening at the schools and their associated venues, you (and your officials) will be able to see the schools' associated contacts and their contact info, from within the game details, by selecting the i(nformation) icon.
2. Are there any other ways that I can tie people/venues/teams to their corresponding school?
Yes! You'll notice that when you're adding or editing school contacts, venues, and teams to the system, there will be a Schools dropdown on the screen where you can tie them to their associated school(s).
As an example, here's where you can add a title and tie a school contact to a school, within their profile:
3. Is it possible to send school personnel notifications about upcoming games?
Yes! Check out this article: How to Send Coaches & School Personnel Pre-Game Notifications.
4. Are School Personnel able to see information for all schools, or only the schools that they're associated with?
This depends on how you set up their permissions! Adding a school to someone's profile does not affect their permissions or what games they can view or manage.
You can learn about how to limit game visibility to specific leagues, age groups, teams, etc. here: How to set up Permissions for your Users.
Let us know if you have any questions as you begin to get your schools set up!