To all assignors reading this: welcome!
On this page, you’ll find everything you need to know, in order to get your site set up and to start assigning officials.
Assuming you’ve already created and logged into your account, here’s a high-level overview of what should happen next.
How to Get Started on Assignr — An Overview.
Here's a list of the steps you'll want to move through to get started. We'll cover each step in greater detail below.
Understand how your officials will set up their accounts & their availability [VIDEO].
If necessary: add Officiating patterns to your site.
If applicable: wait for officials to submit game reports.
If applicable: pay your officials.
How to Get Started on Assignr — In Greater Detail.
1. Add officials to your site.
By Spreadsheet, or Individually.
You can add officials to your site by navigating to the People → All People section of your account, and following the on-screen prompts.
There are two ways you can import officials:
In Bulk. By importing officials from a CSV (Excel) spreadsheet.
One at a time. By adding officials one-at-a-time.
For step-by-step instructions on each of the two options, select the link(s) above.
1.a. Send new account emails out to officials.
Once you’ve added your officials to the site, you’ll want to send them their login info, so they can access their accounts.
Most assignors send out everyone’s login credentials in bulk. To do this, navigate to the People → All People section of your account, select the Send New Account Emails button in the highlighted banner at the top of the screen, and follow the on-screen prompts.
For step-by-step instructions on each of the login-sending options, check out this article.
2. Understand how your officials will set up their accounts & add their availability.
After you add your officials to the platform, they'll be able to add their availability to their profile. This will help ensure you avoid any scheduling conflicts when assigning them to games.
You can learn more about how officials will set up their accounts by watching this video & reading through this article: Understanding Officials' Availability.
3. If necessary: add Officiating Patterns to your site.
A Pattern describes the number of officials, and types of officials, needed for a specific game. The system automatically creates some patterns for you, based on what sport you selected during sign up.
You can view any existing Patterns in your site from the Maintenance → Patterns page. If these patterns are sufficient for you, you can skip this step.
Learn how to add patterns here: How to add Officiating Patterns to your Site.
4. Add games to your site.
Similar to adding officials, there are two ways you can do this:
In Bulk. By importing games from a CSV (Excel) spreadsheet.
One at a time. By adding games one-at-a-time.
Select the links above for in-depth instructions on each option. Otherwise, head over to the Games → All Games section of your account, and follow the on-screen prompts for whichever option you’d like to go with.
5. Set up Game Fees.
Game fees are the rate or amount that officials are paid per game. We recommend setting up game fees if you want to:
Pay officials through the system.
Or keep a record of how much officials are owed, to then pay them those amounts later through your payment processor.
In the system, game fees are determined primarily by a game's Age Group, Pattern, and sometimes League.
To set up age-group-based game fees, navigate to Maintenance → Ages & Fees.
To set up league-based game fees, navigate to Maintenance → Leagues.
Step-by-step instructions on how to set up game fees here: How to Set Up Game Fees.
6. Assign officials to games.
At this point, you have your officials in the system. ✔️
You have your games in the system. ✔️
Now comes the fun part… assigning your officials, to work the games.
To assign your officials to games, navigate to the Games → Unassigned section of your account. Here you’ll (unsurprisingly) find all games that still need to be assigned to officials.
From here, scroll to the game you’d like to assign officials to, select Assign, select who you’d like to work what positions from the dropdowns, and select Save.
Learn more about how to assign officials to games here.
7. Publish your games.
Officials will not be able to see the games they’re assigned to until you publish their games. Publishing a game is what will trigger officials’ notifications of their new assignments.
To publish a game, after you assign officials to a game, simply select that game's Publish button, or do so in bulk from the Games → Batch Update page.
Related article: How to Publish Games.
8. Understand how your officials can accept or decline their assigned games.
Once an official is alerted of a new assignment, they'll want to accept or decline that assignment.
Assigned officials will receive daily email notifications asking them to confirm their game assignment, until they accept or decline the assignment.
You’ll receive a daily summary of newly accepted game assignments. If an official declines an assignment, you’ll receive an email immediately.
More information here: How your officials can accept or decline assignments.
8.a. If needed: reassign declined games.
If an official declines a game they were assigned to, you’ll want to reassign the game to someone else instead.
Related article: how to reassign declined games.
9. If applicable: wait for officials to submit game reports after the game.
As an assignor, you can use the Game Reports feature for a few different purposes:
to make sure all officials showed up for the game.
to see the game score.
to collect comments or a game narrative from the officials.
💡 Keep in mind, you'll need to enable and set up game reports before they're available to be filled out by officials.
Learn more about game reports here: Game Reports - Administrator Overview.
10. If applicable: pay your officials.
If you're paying officials through direct deposit within the platform, then you can learn about how to set up direct deposit here, and how the direct deposit process works here.
💡 Be sure to start the direct deposit setup process well in advance of needing to pay officials.
And, that’s about it! Repeat this cycle as many times are you need to. 😊 We hope you found this overview helpful.
Definitely check out the linked articles above for more in-depth instructions on each of these things. And don’t hesitate to reach out to us if you have any questions as you continue to get things set up. Happy assigning!